How do I send an email alert?

1. Sign in to PowerTeacher

2. SwiftReach SwiftK12

You can access SwiftReach K12 by clicking the link on the upper left hand navigation pane under Alerting.

3. Send an Alert

Click on 'Send an Alert' to create a new alert.

4. Create/Send Alert Wizard

1. Provide the name of the alert.

2. Add the optional alert description (General, Emergency, etc).

3. A single class or a combination of classes can be included in this alert. Select the Recipients for the Alert: All My Studets, Students by Courses, Students by Sections, or Individual Students.

4. Select 'Next'.

*Note: The alerts only send to the PARENTS of the students selected, not the students themselves.  

5. Message Delivery Types

1. Select Email by clicking the check box under which message types you like to send.

2. If the message is short, for example, "Cake Walk Tonight at 7PM. Please Join Us.", use the basic message content method. For longer messages (Over 140 characters), click Advanced to define content differently for each of the selected message types (Phone, SMS/Txt, Email).

3. Select 'Next'.

6. Message Content

1. Provide the Email Subject.

2. Type the message content for your email message. You can Insert Merge Fields such as: School Name, First Name, Last Name and others in your message.

3. Add an optional attachment.

4. Select 'Next'.  

7. Message Options

The message options include the Alert Name, Category, school(s), and who the Group Being sent To. The message counts indicate the numbers of contacts included for phone, SMS, and Email. The yellow box is a warning indicating to review the information is correct.

Select 'Save & Continue'.

8. Launch Options

Click Launch Now to send the alert immediately.

Launch Later allows the user to select a later date and time for the alert to run. You can also schedule an alert to run once, weekly, or monthly.

*Note: It is recommended to review your message by clicking Test Alert. Enter your email address and then click Launch Test.

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